4 Essential Tips for Time Management On-the-Go

It happens to the best of us: you’ve worked hard to build a daily routine that lets you maximize every second of every day. You’ve mastered the fine art of working smarter, not harder, and everyone in the office is jealous of your productivity skills. Then, that upcoming business trip (or even vacation) gets slotted on the calendar and threatens to jeopardize everything you’ve built up to this point.

Take a deep breath and relax. Staying as productive as humanly possible while on-the-go is a challenge, yes, but that doesn’t mean it’s impossible. If you want to make the best use of your time while you’re out of the office, here are four simple, yet essential, tips you’ll want to focus on.

1) Beware of Those Time Zones

You know how it takes everyone a few days to recovery from the hour gained or lost due to Daylight Savings Time? Time zones are even worse for your productivity, especially if you’re not a frequent traveler. If you’re going to be headed across the country (or even across the world), the first thing you should do is update all of your devices to local time. You’re the one out of the office, so the burden is on you to adapt, not everyone else. Most “smart” devices have a feature in the “Settings” application that will update to local time automatically as soon as you connect to your first Wi-Fi network once you arrive.

2) Cloud Storage Is Your Friend

If you’re not already embracing the wonders of cloud-based storage services like Dropbox, now would be the time to start. Not only does it make sure that all of your documents sync to all of your devices, but many services (like Dropbox for Business) include built-in collaboration features that let multiple people edit the same documents at the same time. Whether you’re on a business trip or are on vacation, if something needs to be approved or modified while you’re waiting for your flight to take off, you’ll still have the opportunity.

3) Don’t Try to Adapt Your Routine. Make a New One

Regardless of where you’re headed, your instinct may be to take your daily routine, the one you worked so hard to build and hone, and cram it into a travel-shaped box. This is an instinct that you should fight at all costs. Don’t pretend that nothing has changed just because you’re going to be away from the office for a few days. That’s how mistakes are made. Instead, think about the obligations you have on your trip and find opportunities to remain productive around those scheduled demands. You’ll have a much better chance at building a new, temporary routine that works for the specifics of the situation you find yourself in.

4) The Devil Is (NOT) in the Details

When you’re hard at work in the office, you tend to have more time to pay attention to the little details of the task at hand. It’s something that goes hand-in-hand with being a career-driven professional. The problem is that this is almost always a bad idea. Striving for perfection 100% of the time is a great way to get less done in a day than you need to.

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Re-Branding: Times They are a Changin’

Change

If your planning to re-brand your business (whether through a name change, a new logo, a business merger, or some other means), remember the name and/or logo is not the only thing that changes. Re-branding can be a large-scale operation that involves effort from multiple departments. While your to-do list may seem endless, here are a few of the top items to consider to ensure your re-branding process runs smoothly:

  • Create a list of all printed collateral that needs to be updated (such as letterhead, envelopes, business cards, flyers, brochures, labels, forms, notepads, and packaging). Give us (Minuteman Press-Fort Myers) a call anytime if you have questions about turnaround times, company colors, logo changes, quantity purchase discounts, or anything else related to your printing needs.
  • Update your trade show booth, banners, posters, giveaways, company pens, name-tags, and other trade show related materials.
  • Keep customers in the loop by mailing “we’re changing our name” postcards, including a blurb in your newsletter, and providing social media mentions (among other things).
  • Update employee bios. Add your new name to each employee’s company bio to show the transition. For example, “Mark Davis has worked at XYZ Company since it was founded in 1989, when it was called ABC Company.”
  • Change your name and logo on invoices, accounting templates, quote preparation software, and other types of reporting software.
  • If you’re considering a web domain name change, make sure the new domain name is available before switching, and then set up your old web address to forward automatically to your new website to ensure a smooth transition.
  • Update email addresses and consider using an auto-responder to remind people to update their email address books. Also update email signatures and inform readers your address will be changing so they can update their spam blockers — especially if you send email newsletters.
  • Ensure your phone service provider has the correct company name, so it shows up correctly on caller ID.
  • Inform all professional organizations, business groups, subscription services, and other interested parties of your name change.
  • Update on-hold marketing messages and voice mail messages. Consider using both names with a greeting such as: “Thanks for calling XYZ Company, formerly known as ABC Company.”
  • We know that re-branding can be a daunting task, but you don’t need to go it alone. Our team of printing professionals can help you every step of the way. When it comes to updating your print collateral, we’re here to help, from developing creative new ideas to carrying the finished products to your document storage area. Give us a call today.